BITTNET SYSTEMS SA. considers data confidentiality an essential component in business. Our data protection policy and practices focus on the appropriate and legal processing, exchange and storage of personal information and also on ensuring confidentiality, integrity and availability.
BITTNET SYSTEMS SA processes and stores personal data in the EU and is able to demonstrate at any time compliance with the laws of the European Union as well as with the principles established in this document. This privacy statement represents the complete privacy policy applicable to the online activities of bittnet.ro. This statement explains the types of information we collect from customers and how we use this information.
Our website is in compliance with the General Data Protection Regulation (“GDPR"), (Regulation (EU) 2016/679), which is a mandatory legislative act.
The Data Protection Officer (DPO) is responsible for implementing our privacy policy, which is intrinsically linked to the privacy statement. The DPO ensures day-to-day compliance and is involved in all issues related to personal data protection.
pRINCIPLES
Data protection policy in Bittnet Systems is based on the following data protection principles:
• The processing of personal data will be done in a legal, fair and transparent manner;
• The collection of personal data will be done only for specified, explicit and legitimate purposes and the data will not be further processed in a manner incompatible with those purposes;
• The collection of personal data will be adequate, relevant and limited to the information necessary for the purpose of processing;
• Personal data will be accurate and, where necessary, updated;
• All necessary measures will be taken to ensure that incorrect data is deleted or corrected without delay;
• The personal data will be kept in a form that allows the identification of the person concerned and for a period no longer than that in which the personal data are processed;
• All personal data will be kept confidential and stored in a manner that ensures the necessary security;
• Personal data will not be distributed to third parties unless it is necessary for the purpose of providing services according to the agreements;
• The persons concerned have the right to request access to personal data, their rectification and deletion, objection or restriction from data processing as well as from the right of data portability.
Personal data
Personal data means any information that can be linked to an identified or identifiable natural person (subject person). Personal data includes all types of direct or indirect information (i.e. used in connection with other data) that refer to the subject, such as name, date of birth, addresses, e-mail addresses, telephone numbers, etc.
Collection of Personal Data
Users of our website who wish to benefit from our services and provide us with information, may be asked to provide personal data in order to Bittnet Systems sa can operate and improve services and businesses.
Use of personal data
We will use personal data only for the purpose for which it was collected and we will store the data only as long as necessary for that purpose. We will keep the customer's information for the period in which his account is active, to provide him with services, to comply with our legal obligations or for any of the purposes mentioned above. Access to personal data is strictly limited to staff Bittnet Systems.
Use of Cookies
Website Bittnet Systems uses cookies or similar technologies to ensure the best user experience and to analyze trends, administer the website, track the customer's use of the website and to collect demographic information about the user base as a whole. Cookies are small text files that are placed on the client's device to track usage and record preferences. Our cookies do not contain information that can identify individuals. We collect certain information automatically through the use of cookies and tracking technologies such as Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), page references/exits, pages viewed on our website ( e.g. HTML pages, graphics), operating system, date/time and/or series of clicks to analyze the trend as a whole and manage the site. Site users can control the use of cookies at the browser level, but if the user decides to disable cookies, this action will limit certain features and functions in our website and services.
Disclosure of personal data
Personal data will not be disclosed to third parties except in situations where disclosure is necessary to be able to offer our services. We occasionally sign contracts with other companies and business partners who work on our behalf, such as external lawyers to process a claim for the purpose of obtaining compensation, technical companies to process and deliver the systems and technologies that develop our products and services and in these cases we will disclose the necessary information. Service providers will only be allowed to obtain the personal data necessary to deliver their services. We will not disclose personal data to third parties in order to allow them to market their products and services to our customers. If the users do not want us to disclose personal data to these companies, they are asked to contact the DPO, Constantin CALIMAN, at the e-mail address: dpo@bittnet.ro
In certain situations Bittnet Systems is forced to disclose personal data as a response to the requests of the National Authority for the Supervision of the Processing of Personal Data (ANSPDCP) in order to fulfill the requirements GDPR. We will also disclose personal information if required by law, for example to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, the safety of our customers or the safety of others, the investigation fraud or in response to a government request.
Security of processing
We will process data securely, apply and maintain appropriate technical measures to protect personal data against accidental or unlawful destruction or loss, alteration, disclosure or unauthorized access, in particular when processing involves the transmission of data over a network as well as against any other form of illegal processing. Questions related to the security of personal data can be sent to the DPO, Constantin CALIMAN, e-mail: dpo@bittnet.ro
Access and rectification or deletion of personal data
Customers have the right to request at any time access to, rectification, deletion or restriction of the processing of the data collected by us. To help us keep personal data up to date, we recommend users to inform us of any changes or discrepancies. To view or modify personal data, to obtain information about the time period for which Bittnet Systems intends to keep personal data or for other questions related to personal data or if you want to request that we inform you if, at the request of a third party, we have stored or processed any of your personal data, please contact the DPO, Constantin CALIMAN, e - email: dpo@bittnet.ro
Applying for a job
For applying to our jobs, we use an external recruitment tool for management purposes. When you apply for a job within Bittnet Systems personal data will be processed and controlled by Bittnet Systems. The applications will not be stored for a longer period of time than necessary and will not be disclosed to third parties. If the applicants wish to access, modify or delete their personal data, they are asked to contact the DPO, Constantin CALIMAN, e-mail: dpo@bittnet.ro
Marketing emails
Bittnet Systems has the right to send marketing e-mails to customers with their consent. This specific form of consent must be freely given, specifically and precisely informed. These requests are fulfilled when customers have opted in to receive marketing emails (have actively approved).
Customers will always have the right to object, upon request and at no cost, to the processing of personal data for direct marketing purposes without having to provide concrete justifications. Customers can do this by clicking on the "Unsubscribe" link that appears in the e-mail messages we send you, or they can send us a message at dpo@bittnet.ro. Once the customer has objected, that customer's personal data will no longer be processed for direct marketing.
Marketing emails contain information that we consider interesting for the customer, as well as breaking news related to our products and services.
Responsibility
Bittnet Systems is responsible and will be able to demonstrate at any time compliance with GDPR as well as with the principles established in this document. Bittnet Systems will maintain under its responsibility an archive of the processing activities containing the information requested by GDPR and, where necessary, will make the information available to the supervisory authorities.
The confidentiality statement is the responsibility of the DPO Bittnet Systems. Any questions related to this privacy policy can be addressed to the DPO, Constantin CALIMAN, e-mail: dpo@bittnet.ro
Claims
Customers have the right to file a complaint related to the processing of their personal data. All questions and complaints will be processed by the DPO in a timely manner and in accordance with internal procedures.
In the unlikely event that customers have suffered damages due to the violation of rights according to the personal data protection policy and Bittnet Systems did not treat the complaint properly, customers have the opportunity to send a complaint to ANSPDCP.
Complaints can be sent to the DPO, Constantin CALIMAN, e-mail: dpo@bittnet.ro
Changes to this policy
This policy may be updated from time to time, for example following changes to the relevant legislation or changes to the structure and/or organization chart Bittnet Systems. If changes are made to the material, customers will be notified by e-mail or through the website before the changes take effect. We encourage customers to check this page periodically to be informed about the latest news regarding our privacy practices.
